13
Oct
15

Small but mighty meetings

cwmeeting1.jpg.441x331_defaultThink back to your college days. Remember those massively packed, overwhelming lecture halls? Was it hard to pay attention? Did you feel like a minnow in a sea of students swimming upstream?

I did.

Then, think back to your smaller classes (even if that only happened in high school). Wasn’t it easier to focus? Didn’t you feel a bit more important when the professor/teacher actually saw your hand…and called on you?

Now apply those same scenarios to the workplace. How much do you really get done in hugely packed meeting rooms?

When it comes to strategy and long-term planning, small groups are much more effective. Confidence is higher. Communication flows.

And so, it makes sense that in a recent Successful Meetings survey on small meeting trends for this year, event professionals ranked strategizing as the best goal for small meetings. Training came in a close second and team building took the No. 3 spot.

Also in the survey, Successful Meetings members viewed meetings with 25 people or fewer as “small meetings.”

As for location? A city center took the top spot. Think place-based education, yes? Hosting small meetings allow organizations to showcase local hot spots – and yes, even a favorite eatery works. But resort and hotels nearly tied for second and third place favorites.

However, surprisingly, 46 percent of respondents indicated they don’t use social media for small meetings. Perhaps that’s because face-to-face interaction is conducive to small settings, but it seems social media should have a presence, regardless of size. At the same time, 70 percent of survey participants indicated they don’t offer online components.

That said, of those who indicated they employ social media for small meetings, Facebook was the most common platform. Members ranked LinkedIn and Twitter as second and third.

The biggest challenge to small meetings planning? Room negotiation rates. Finding available dates presents the second largest challenge, followed by securing suitable function space onsite.

So what do you think? What trends do you predict for small meetings in 2016?


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meet aaron

Association learning strategist & meetings coach. Founder & president of Event Garde. Passionate about cooking, running, blogging, old homes, unclehood & pet parenting (thanks to Lillie the pup).

meet kristen

Writer, editor, public relations professional. Digital content manager. Proud mom of three. Total word geek. Spartan for life.

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