15
Sep
15

Millennial-friendly meetings: Bring on the couches and big screens

millennialsGoogle images of millennials and you’ll find young professionals connected to their smart phones and tablets. You might also find images of colorful workplaces and nontraditional desks. Maybe even a collaborative thinking space.

Much to Baby Boomers’ chagrin, it’s a different world, especially since Gen Y now comprises the majority of the workforce.

And with that comes a different set of expectations: Skype meetings and coffee shop conversations have replaced hours-long meetings.

All this aside, while millennials crave technology, they still value face-to-face meetings – albeit with a different flare – and understand the importance of networking, according to a new report by Skift and Meetings Mean Business.

“Meetings and events offer the best possible platform to help millennials expand their networks, customize their self-education and personalize their career paths,” the report says. “That is why millennials are advocating for more effective meeting design and better ways to connect, both physically and virtually, in a shifting and highly competitive global marketplace.”

Translated: Associations should think differently about events.

Video plays a huge role in the lives of young professionals, as evidenced by the boom of YouTube and Vine. So event planners shouldn’t be afraid to incorporate video into presentations, and, better yet, dabble in live streaming for their events.

networking3In fact, hybrid meetings are becoming increasingly popular, but not just for attendees offsite. Since millennials value networking opportunities, associations could explore broadcasting sessions throughout a venue to allow attendees to learn and network simultaneously. This could spur the advent of “networking places,” comfortable rooms with computers, couches and food and drinks.

At the same time, the report suggests mobile is the future of millennial-friendly meetings. Gen Y wants event apps and social media platforms. Real-time updates via social media allows attendees to join group conversations, regardless of their location.

Of course, all this is good news for vendors and IT providers, both of whom, the report predicts, could see steady growth in businesses from organizations looking to improve their events.

The Skift and Meetings Mean Business report offers dozens of case studies and examples of organizations that have successfully embraced millennials. But here are some key takeaways:

  • Millennials value face-to-face networking experiences (in fact they rank them as the top motivation for attending events), but such experiences should be enhanced with social media capabilities and technology. Enter the rise of hybrid meetings.
  • Millennials expect technology, including fast Wi-Fi, hybrid content, social media conversation, web-based audience participation platforms, comprehensive event apps and other technology to be seamlessly integrated into modern meeting design.
  • More than previous generations, Gen Yers choose professional events based on location. Cities that offer a rich nightlife and awesome attractions will attract young professionals much more than traditional conference cities.
  • Despite common perceptions, millennials’ top communication preference is face-to-face. Second was email and third was texting.

social_media_strategy111Finally, the report offers some additional tips for engaging millennials:

Include millennials in social media and website development — Even though many millennials are still developing their skill sets, they want to feel like their opinion is respected and they’re helping co-create meeting content and experiences. Create a millennial task force for special projects so they can work together on shared goals like new social media campaigns, pre/post online content, app content conversion to web-based platforms, etc.

Kill the cocktail reception — Well, maybe not kill it but definitely add some interactive knowledge sharing that helps millennials develop personally or professionally. Many millennials in this report said the traditional cocktail reception is intimidating because it feels so unnatural to start a conversation without some kind of shared interest beyond the event theme. Apps like MeetingMatch are becoming popular, where attendees can find people with similar interests, and app developers like DoubleDutch and QuickMobile are integrating similar functionality into their products.

Create young professional SIGs — Everyone loves special interest groups because they’re smaller gatherings with people who identify with a niche subject. Planners should think about creating one solely for young professionals, especially at association conventions, where millennials can let down their guard and network in a more relaxed ambiance.


2 Responses to “Millennial-friendly meetings: Bring on the couches and big screens”


  1. September 17, 2015 at 3:57 pm

    Mobile event apps are the perfect tool to quickly and easily make new connections and make arrangements to meet in person at the reception.

    With new networking functionality in these apps, it is important for organizers to also evaluate privacy considerations. For example, not all event apps keep attendee-to-attendee messaging within the app itself and may reveal an attendee’s email address without the approval of the user. There is also a fine balance when it comes to location functionality and how much of it is being used to find the current location of a particular attendee. The ability for users to easily opt out of networking features as well as privacy details on what information is being tracked and shared with whom must be clearly stated. Millennials are used to sharing, but privacy concerns are on the rise.


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meet aaron

Association learning strategist & meetings coach. Founder & president of Event Garde. Passionate about cooking, running, blogging, old homes, unclehood & pet parenting (thanks to Lillie the pup).

meet kristen

Writer, editor, public relations professional. Digital content manager. Proud mom of three. Total word geek. Spartan for life.

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