17
Aug
15

Don’t be an Association Hoarder: Use Professional Organizer Techniques to Revamp Your Programs

John Ricco

John Ricco, vice president, Partners in Association Management

This month’s guest blog post is by John Ricco, vice president, Partners in Association Management. It originally ran on Partners Preceptors, a blog by Partners in Association Management.

Boxes. In the association world, we know boxes – literally and figuratively. We check them off our to-do lists; we’re encouraged to “think outside” them; and we pack them full for conventions and meetings. The problem with association hoarders is that we often hold those boxes (both the literal and figurative ones) as sacred objects not to be moved, touched or heaven forbid – tossed.  But do not be afraid to hoist your boxes overhead and with a casual tilt, dump the contents for a fresh perspective on your organization’s programs and services.

Professional organizers (yes, there is such a thing, and of course, they have their own association) tell us the best way get organized and obtain a clear train of thought is to start anew. We’ve all seen an episode (or 10) of the “Hoarding” television show where the unsuspecting hoarder is thrust into an intervention where family, friends and professionals attempt to convince them to let go of a house full of plastic tubs of expired grocery coupons, garage sale “treasures” and the like. In these extreme cases, the organizers try to convince the hoarder to remove everything from the house and then decide what is important enough to go back in.

Consider trying the same approach with your association’s programs and services. We recently did this with one of our association clients with fantastic success. The group’s convention had gotten stale and something was missing. So we overhauled the event by dumping the box out and started fresh. The process is basic but complex at the same time. How do you go about it? Using a convention as an example:

1) Identify:

    • The “MUST haves” (education and networking)
    • The “LIKE to haves” (that $30,000 ultra-luxe up-lit evening networking lounge)
    • The dumpster items (the ice sculpture “vodka luge”)

2) Determine where the “MUST haves” will go back in your box.
3) See what room is left for the “LIKE to haves.”
4) Throw the rest in the dumpster.
5) Get buy-in from the appropriate stakeholders.

With a good deal of apprehension and uncertainty, we changed our date patterns, nixed receptions, added luncheons, turned the schedule on its head and added new, fun networking events – all with the goal of increasing the experience for “regular” attendees and exhibitors. The end result was rave reviews from all attendees (except for one or two people – you know who they are). Most first-time attendees said “sign me up for next year.”  Exactly what association pros want to hear.

We are now using the same approach for another group that has been experiencing lackluster performance with their affinity programs. We are in the process of identifying:

    • The “MUST haves” (What products do the members absolutely need for their businesses to succeed?)
    • The “LIKE to haves” (Are there “cutting edge” or new products they don’t yet know they need?)
    • The dumpster items (What programs have run their course and no longer deliver value?)

We’ll then go through steps two to five above; we expect results similar to those we experienced with the convention.

There has been much discussion throughout the past few years regarding the relevance of associations and the future of associations in today’s work and professional climate. Hoarders will not survive.

Don’t wait for the camera crew and intervention team.  Don’t be an association hoarder!


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meet aaron

Association learning strategist & meetings coach. Founder & president of Event Garde. Passionate about cooking, running, blogging, old homes, unclehood & pet parenting (thanks to Lillie the pup).

meet kristen

Writer, editor, public relations professional. Digital content manager. Proud mom of three. Total word geek. Spartan for life.

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